| EventArchive is a Windows tool for
webmasters. It creates a database of shows or events and the people who
participate in them. EventArchive has easy-to-use screens
that allow quick entry and editing of all show-related information
including photos. A "Generate" command then converts
all the data into a collection of web pages and related files - all
cross-linked to each other. The resulting files can then be uploaded to
your website using a built-in Upload mechanism.
For an example of a website using EventArchive , see the Greely
Players website at www.greelyplayers.ca
. The archive is at http://www.greelyplayers.ca/GreelyPlayers_Archive/EventIndex.htm
. (This archive has 850+ people, 19 shows, 200+ photos, - over
1500 web files in total).
EventArchive maintains the information in the archive
using 4 main screens - Events, Roles, Photos, and People.
(scroll down for actual screen shots).
 | Events - allows entry of the general information about a
single occurrence of an event or show . This includes the Title,
Date(s), Year, and a short synopsis. |
| Roles - allows you to list all the people who participated
in a single event or show along with their role. Roles can be
divided into groups - such as "Cast", "Crew"
"Orchestra" etc. |
| Photos - allows creation of a photo gallery for each event
or show. You can add a short caption to each photo. A photo
index page with thumbnail images is generated, plus a sequence of
individual photo pages. An Option setting allows you to specify the
maximum width and height of images on the website. Photos are
automatically scaled to fit this size every time the web pages are
generated. |
| People - lists all people from all events or shows. You can
add "bio" text and an optional headshot photo. (Again,
headshot photos can be automatically resized when the web pages are
generated). |
The web page Generation process uses web page Templates
that you can customize to your website requirements. These templates are
standard html files that can be edited using any standard web editor -
or even Notepad. EventArchive uses special embedded
commands within the template to control the generation of web pages
and allow you to merge data from the archive into each page. The
generated web files include:
| An EventIndex.htm file - typically lists each event/show -
it's title and date and a link to each individual event/show page. |
| A show.htm file for each event/show defined. Typically this
lists all participants (roles and names) with links to the personal
bio page of each participant. The show synopsis can be
included, as well as one or more photos (or just include a link to
the photo gallery). |
| A galleryindex.htm page for each show (that has photos).
This displays a thumbnail image of each photo - click on a photo to
jump to the selected photo. |
| Individual photo pages (.htm) for each photo - includes the
photo itself, a caption, and navigation links (Next, Previous, Home,
etc). |
| A PersonIndex.htm file - displays an alphabetical list of
all people with links to their personal bio page. |
| Bio.htm pages for each person - includes links to all
event/shows that person participated in as well as a photo headshot
and person bio. |
The Upload command can be used to copy all the files to your
website. EventArchive keeps track of which files are
actually different whenever it generates the web pages. Upload can then
transfer only the changed files to your website.
Webmasters will know that it is not uncommon for web upload processes
(FTP) to hang part way through. Or you may just want to abort part way
through and restart at a later time. EventArchive keeps
track of what files have been successfully upload, so you can pick up
wherever it last left off.
If you already have an existing database or file with some of the
data in it, you can use the EventArchive Import
command to transfer the data, rather than re-typing it all. There is
also an Export command that allows you to extract the information
into a tab-delimited format suitable for loading into another
application (like Excel). To download an evaluation copy of EventArchive
click here. Purchase
EventArchive. |
The Event Screen
The screen below shows the display/edit screen for Events
(shows). Individual events in the "Events" list can be edited
in the area in the bottom half of the screen. The green arrow buttons
allow the events to be re-ordered in the list.
|
|
The Roles Screen
This screen allows the addition and editing of Roles within a show. |
|
The Photos Screen
These are photos for a single event or show. A caption can be added
if desired. The green arrows allow you to re-order the photos - the web
pages are sequence in this order when generated. The size information at
the bottom of the photo is the original image size. When the web pages
are generated each photo will be copied and resized according to the
Option settings you have selected. |
|
The People Screen
This is where all the additional information about individuals is
stored. Note that the original headshot photo is a large photo
(1530x2110 pixels). When the actual bio pages are generated the photo
will be resized to the size specified to your specifications. |
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