EventArchive has easy-to-use screens that allow quick entry and editing of all show-related information including photos. A "Generate" command then converts all the data into a collection of web pages and related files - all cross-linked to each other. The resulting files can then be uploaded to your website using a built-in Upload mechanism. 

For an example of a website using EventArchive , see the Greely Players website at www.greelyplayers.ca . The archive is at http://www.greelyplayers.ca/GreelyPlayers_Archive/Show_Index.htm .  (This archive has 850+ people, 19 shows, 200+ photos, - over 1500 web files in total).

EventArchive maintains the information in the archive using 5 main screens - Sections, Events, Roles, Photos, and People. (scroll down for actual screen shots).

• Events - allows entry of the general information about a single occurrence of an event or show . This includes the Title, Date(s), Year, and a short synopsis.
• Roles - allows you to list all the people who participated in a single event or show along with their role.  Roles can be divided into groups - such as "Cast", "Crew" "Orchestra" etc.
• Photos - allows creation of a photo gallery for each event or show.  You can add a short caption to each photo. A photo index page with thumbnail images is generated, plus a sequence of individual photo pages. An Option setting allows you to specify the maximum width and height of images on the website. Photos are automatically scaled to fit this size every time the web pages are generated.
• People - lists all people from all events or shows. You can add "bio" text and an optional headshot photo. (Again, headshot photos can be automatically resized when the web pages are generated).
• Sections - allow you to have different groups of events all linking to the same master list of People. For example you might have a "Show" section that list shows that have been staged over the years, and an "Executive" section that list your board of directors for past years.

The web page Generation process uses web page Templates that you can customize to your website requirements. These templates are standard html files that can be edited using any standard web editor - or text editor. EventArchive uses special embedded commands within the template to control the generation of web pages and allow you to merge data from the archive into each page. The generated web files include:

• An EventIndex file - typically lists each event/show - it's title and date and a link to each individual event/show page.
• An Event file for each event/show defined. Typically this lists all participants (roles and names) with links to the personal bio page of each participant.  The show synopsis can be included, as well as one or more photos (or just include a link to the photo gallery).
• A GalleryIndex page for each show (that has photos). This displays a thumbnail image of each photo - click on a photo to jump to the selected photo.
• Individual Photo pages for each photo - includes the photo itself, a caption, and navigation links (Next, Previous, Home, etc).
• A PersonIndex file - displays an alphabetical list of all people with links to their personal bio page.
• Bio pages for each person - includes links to all event/shows that person participated in as well as a photo headshot and person bio.

The Upload command can be used to copy all the files to your website. EventArchive keeps track of which files have changed whenever it generates the web pages. Upload can then transfer only the updated files to your website. 

Webmasters will know that it is not uncommon for web upload processes (FTP) to hang part way through. Or you may just want to abort part way through and restart at a later time. EventArchive keeps track of what files have been successfully upload, so you can pick up wherever it last left off.

If you already have an existing database or file with some of the data in it, you can use the EventArchive Import command to transfer the data, rather than re-typing it all. There is also an Export command that allows you to extract the information into a tab-delimited format suitable for loading into another application (like Excel).

To download an evaluation copy of EventArchive click here.

Purchase EventArchive.

The Event Screen

The screen below shows the display/edit screen for Events (shows). Individual events in the "Events" list can be edited in the area in the bottom half of the screen. The green arrow buttons allow the events to be re-ordered in the list.

The Roles Screen

This screen allows the addition and editing of Roles within a show.

The Photos Screen

These are photos for a single event or show. A caption can be added if desired. The green arrows allow you to re-order the photos - the web pages are sequence in this order when generated. The size information at the bottom of the photo is the original image size. When the web pages are generated each photo will be copied and resized according to the Option settings you have selected.

The People Screen

This is where all the additional information about individuals is stored.  Note that the original headshot photo is a large photo (1530x2110 pixels). When the actual bio pages are generated the photo will be resized to the size specified to your specifications.